Jira Issue Templates – How to Save Time on Repetitive Tasks

If you use Jira on a daily basis, you’ve probably experienced how much time disappears into repetitive work. Creating the same Epics for every new project, writing onboarding tasks for each new hire, or building identical roadmaps again and again feels less like productivity and more like busywork.

The truth is simple: the more your team grows, the more those repeated clicks add up. That’s exactly where Jira issue templates come to the rescue.

Stop rebuilding. Start templating

What Are Jira Issue Templates?

Issue templates are predefined issue structures you can reuse whenever you need them. Unlike cloning a task or copying descriptions from an old ticket, templates allow you to:

• Set up default values for fields (like assignee, priority, or labels)

• Pre-fill descriptions with placeholders or formatted sections

• Generate complete hierarchies (Epics → Stories → Subtasks) in one click

• Standardize how issues look and behave across the organization

Instead of starting from scratch, you pick a template — and Jira instantly gives you a ready, structured, and consistent issue.

Everyday Use Cases for Templates

1. Employee Onboarding HR and IT often spend hours setting up identical checklists when new employees join. Email accounts, laptop setup, software access, security training — each task repeats for every hire. With an onboarding template:

• An “Onboarding Epic” comes preloaded with all required subtasks

• Due dates adapt dynamically (e.g., “+3 days from start”)

• Nothing gets forgotten, and the process stays consistent across departments

2. IT Project Roadmaps Software projects rarely start from a blank page. Teams often need the same Epic and Story structure: Requirement Gathering, Development, Testing, Release, and Documentation. With a roadmap template:

• The entire structure can be generated in seconds

• Standardized naming and fields allow for clear reporting

• Teams spend sprint planning sessions discussing goals — not building empty shells

3. Marketing Campaigns Launching a new product or campaign requires coordination among multiple teams (content, design, sales). Templates ensure:

• Every campaign starts with the same structured checklist

• Reusable success metrics are baked into each Epic

• Managers can track progress without reinventing the wheel each time

Case Study: Time Savings in Practice

Let’s put this into perspective with a real-world scenario.

A team of 20 people works across multiple product lines. On average:

• Each project requires 1 Epic + 10 Stories + 20 Subtasks

• Setting this up manually takes about 30 minutes per project

• The team runs about 8 new projects per month

That’s 4 hours lost every week to repetitive Jira setup — or nearly 50 hours per year. With templates, these 30-minute setups become 2-minute clicks. Over a year, the team saves the equivalent of an entire work week — time that can be reinvested in actual delivery.

Why Templates Matter

These aren’t just “nice-to-have” time savers. Templates directly impact:

• Speed: Less time creating boilerplate tasks, more time solving problems

• Consistency: Standardized formatting, fields, and hierarchies across projects

• Quality: Complete issues from day one, reducing back-and-forth questions

• Scalability: Processes scale with your team without increasing overhead

Implementing Jira Templates with Templify

While Jira doesn’t include fully reusable templates out-of-the-box, apps like Templify make implementation effortless. With Templify you can:

• Predefine multi-level templates (Epic → Story → Subtasks)

• Auto-fill descriptions and fields with dynamic values (dates, reporter, etc.)

• Share templates organization-wide for cross-team consistency

• Roll out adoption safely — start with admins, then expand to everyone

Setup takes minutes, but the benefits are long-term and compounding.

Final Thoughts

Every hour wasted on repetitive Jira setup is time your team could spend creating real value. Templates turn “administrative overhead” into a one-click action that fuels agility, consistency, and speed.

If you want to give your team back dozens of hours each month, try out Templify for Jira today. With prebuilt onboarding, roadmap, and campaign templates, you’ll feel the difference from the very first sprint.

👉 Get Templify on Atlassian Marketplace